The Sentrient asset management system allows you to manage fixed assets, equipment, licenses, and more. Examples of physical assets are vehicles, office furniture, computers, and phones. Examples of non-physical assets are software licenses. You can name, categorise and tag assets to help you be more organised in managing all of the assets across your organisation.
Asset management system
to control your assets
The Sentrient asset management system allows you to add and manage your assets, as well as the allocation and deallocation of assets to staff. When creating assets, you can add asset details, documents, notes, photos, purchasing information, important dates, information, and more. When editing assets, you can add servicing information, issues, allocation history, purchase and maintenance details, and notes. Staff will receive email notifications when assets are allocated or deallocated. Managers can view their team's allocated assets on the team screen, while staff can view assets allocated to them from their staff profile. Asset dashboards and reports provide all asset details for easy reference. This makes it a useful feature of the onboarding module.
Most popular
tracked assets
Whilst you can manage all your assets, the most popular tracked assets are those that are allocated to staff as part of their onboarding.
- Computers
- Office furniture and equipment
- Phones
- Security access cards
- Software licensing
- Vehicles
Add assets
The Sentrient asset management system allows you to track and manage all your assets. You can add and categorise assets. You can also add asset information such as asset name, tag, serial number, brand, model number, purchase cost, vendor information, account codes, descriptions, notes, acquisition date, warranty dates, review dates, and photos.
- Add assets by name and categorise them
- Add asset information
- Track all your fixed assets, equipment, licensing, and more
Edit assets
The Sentrient asset management system allows you to edit assets throughout the life of an asset. This allows you to keep track of important asset details such as documents, servicing information, issues register, allocation history, purchasing details, maintenance log, notes, and more. This means that you can maintain an asset from commissioning the asset to disposal, including a history of allocation and deallocation of assets.
- Keep track of ongoing asset information
- Track allocation and deallocation of assets
- Maintain assets from commissioning to asset disposal
View assets
The Sentrient asset management system allows staff, managers, administrators and asset manager role view assets. Staff can view their own assets from their staff profile. Managers can view the assets that have been allocated to their team. Administrators and asset manager role can view assets across the whole organisation.
- Staff can view assets from their staff profile
- Managers can view their team’s assets
- Administrators and Asset Managers can view all assets
Allocate (and deallocate) assets
The Sentrient asset management system allows you to allocate and deallocate assets to staff. The history of allocation and deallocation of assets is maintained for the life of an asset. You can also view what assets have been allocated to what staff, including how assets have been allocated across different departments, locations, and groups.
- Allocate and deallocate assets to staff
- Maintain history of allocation and deallocation
- View asset allocation for staff across the organisation
Asset dashboards and reports
The Sentrient asset management system has a main asset dashboard for administrators and asset manager roles to get a top-down understanding of assets across the whole organisation. It includes assets by usage, type, recent activity, and quick access to add and manage assets. Ready-made reports are also available and come with search functionality and ability to filter by staff, departments, locations, and groups. Reports can also be saved and automated to send on a frequency of your choice.
- Asset manager dashboard for top-down view of assets
- Ready-made reports for assets across the whole organisation
- Save favourite reports and schedule to send
Get up and running with the asset
management system
Don’t waste time searching through spreadsheets to track your items. With the Sentrient online asset management system you have easy access to asset details and allocation history. Staff can also see what assets have been allocated to them from their staff profile. Deployed in just minutes, you can add and assign assets, and the job is done.
Get Started TodayFrequently Asked Questions
What type of asset information can we maintain?
The Sentrient asset management system has fields to add asset information such as name, asset tag, serial number, brand, model number, purchase cost, vendor information, purchase orders, account codes, categories, descriptions, notes, acquisition date, expiry date, warranty start and end date, asset state, asset type, asset usage, maintained by, next review date, photo’s, and to understand what assets have been disposed of. Once an asset has been added, there is even more information that can be included such as documents, servicing information, issues, allocation history, purchase details, maintenance details, and ongoing notes. This means you can be as simple or complex in the information you maintain on your assets.
Can I bulk-add asset information from spreadsheets and existing asset management systems?
If you do not have existing information about your assets, then the Sentrient asset management system can be set up by adding one asset at a time and entering all asset details. You can then progressively add your asset information and assign it to staff in a timeline that works for you. Alternatively, if you have access to existing asset information from spreadsheets or can export it from existing asset management systems, then the Sentrient asset management system can be bulk-loaded with this information, and our technical team can assist you with this during the implementation of the Sentrient asset management feature.
How can I view what staff have been allocated assets?
The Sentrient asset management system allows you to report on assets that have been allocated to staff. Ready-made reports allow you to search for asset details. You can filter reports on usage type, asset state, department, location, group, expiry date information and more. Reports can be saved as favourites and automated to send for routine checks of asset allocation based on the search criteria of your choice. You can also view assets allocated to staff from their staff profile. Staff can view their assets; managers can view the assets allocated to their team; administrators and asset manager role can view all assets across the organisation.
How do we manage routine asset maintenance and audits?
The Sentrient asset management system has a field that is called the next review date, and this will allow you to manage routine asset maintenance and audits. You can then add documents, notes, servicing information, maintenance information, and purchase details along the way. Everything is stored against the asset so that it is maintained for the life of the asset, irrespective of the allocation history at any given point in time.
How much time does it take to implement the asset management system?
The Sentrient asset management system is deployed in just minutes, and you can then set up the different options for asset state, asset type, and asset usage, and you are ready to go. The time to implement depends on how many assets you are maintaining and the quality of existing information. For example, if you have all of your existing asset details and information readily available, it can be bulk-loaded into Sentrient.